Secretary of State Received Hearing Notice

Jurisdiction
Nebraska
Publication
Published August 11, 2020
Rule Type
Proposed Rule
Issuing Body
Department of Health and Human Services

Notice Text

Title: 471 Chapter(s): 006 Section(s):
Short Description: Amend: Dental ServicesView Proposed Regulation(.pdf File)Secretary of State Received Hearing Notice: 08-11-2020
Hearing Information:
Hearing Date: 09-17-2020
Hearing Time: 10:00 AM
Hearing Address: State Office Building, Lower Level Conference Room A
301 Centennial Mall South
City: Lincoln
State: NE
Zip Code: 68509
Agency Hearing Contact Name: Marge Respeliers
Agency Hearing Contact Email: DHHS.Regulations@nebraska.gov
Agency Hearing Contact Phone: (402) 471-8417
Accessibility Provisions:
Agency Name: HEALTH AND HUMAN SERVICES
Address:
City:
State:
Zip Code:
Accessibility Contact Person:
Phone Number:
Agency Information:
Agency Name: HEALTH AND HUMAN SERVICES
Agency Division: LEGAL SERVICES
Agency Address: P.O. BOX 95026
City: LINCOLN
State: NE
Zip Code: 68509-5026
Agency Phone Number: (402) 471-8417
NEBRASKA DEPARTMENT OF HEALTH AND HUMAN SERVICES NOTICE OF PUBLIC HEARING September 17, 2020 10:00 a.m. Central Time Nebraska State Office Building – Lower Level A 301 Centennial Mall South, Lincoln, Nebraska Phone call information: 888-820-1398; Participant code: 3213662# The purpose of this hearing is to receive comments on proposed changes to Title 471, Chapter 6 of the Nebraska Administrative Code (NAC) – Dental Services. The proposed changes include the addition of teledentistry services, which are reflected in the Medicaid budget and State Plan. Additionally, the proposed changes will remove all duplicate statutory and inconsistent language in the regulations, restructure the regulatory chapter, and ensure compliance with the State Plan, other NAC chapters, federal law, and best practices. Authority for these regulations is found in Neb. Rev. Stat. § 81-3117(7). Due to the current public health crisis, the agency will enforce any Directed Health Measure Order on the size of gatherings that is in effect at the time of the hearing. In order to encourage participation in this public hearing, a phone conference line will be set up for any member of the public to call in and provide oral comments. Interested persons may provide verbal comments by participating via phone conference line by calling 888-820-1398; Participant code: 3213662#. Interested persons may provide written comments by mail, fax, or email, no later than the day of the hearing to: DHHS Legal Services, PO Box 95026, Lincoln, NE 68509-5026, (402) 742-2382 or dhhs.regulations@nebraska.gov, respectively. A copy of the proposed changes is available online at http://www.sos.ne.gov, or by contacting DHHS at the mailing address or email above, or by phone at (402) 471-8417. The fiscal impact statement for these proposed changes may be obtained at the office of the Secretary of State, Regulations Division, 1201 N Street, Suite 120, Lincoln, NE 68508, or by calling (402) 471-2385. Auxiliary aids or reasonable accommodations needed to participate in a hearing can be requested by calling (402) 471-8223. Individuals with hearing impairments may call DHHS at (402) 471-9570 (voice and TDD) or the Nebraska Relay System at 711 or (800) 833-7352 TDD at least 2 weeks prior to the hearing.
FISCAL IMPACT STATEMENT
Agency: Department of Health and Human Services
Title: 471 Prepared by: Dawn Kastens
Chapter: 6 Date prepared: 4.19.19
Subject: Dental Services Telephone: 402.471.9530
Type of Fiscal Impact: State Agency Political Sub. Regulated Public No Fiscal Impact ( ? ) ( ? ) ( ? ) Increased Costs ( ? ) ( ? ) ( ? ) Decreased Costs ( ? ) ( ? ) ( ? ) Increased Revenue ( ? ) ( ? ) ( ? ) Decreased Revenue ( ? ) ( ? ) ( ? ) Indeterminable ( ? ) ( ? ) ( ? ) Provide an Estimated Cost & Description of Impact: State Agency: Political Subdivision: Regulated Public: If indeterminable, explain why:
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TITLE 471 NEBRASKA MEDICAL ASSISTANCE PROGRAM SERVICES CHAPTER 6 DENTAL SERVICES 001. SCOPE AND AUTHORITY. These regulations govern services provided under the Medical Assistance Act, Nebraska Revised Statute (Neb. Rev. Stat.) §§ 68-901 et seq. 002. DEFINITIONS. The following definitions apply: 002.01 ADEQUATE OCCLUSION FOR PARTIAL DENTURES. Adequate occlusion for partial dentures is first molar to first molar, or a similar combination of anterior and posterior teeth on the upper or lower arch in occlusion. 002.02 DIAGNOSTIC RECORDS. A medical history, a dental and orthodontic history, clinical examination, plaster study models of the teeth, photographs of the patient’s face and teeth, a panoramic or other x-rays of all the teeth, a facial profile x-ray, and other appropriate x-rays. 002.03 HANDICAPPING MALOCCLUSION. A handicapping malocclusion is an improper alignment of the teeth due to one of two conditions: (A) Craniofacial birth defect that is affecting the occlusion; or (B) Mutilated and severe malocclusions. 002.04 OCCLUSAL ORTHOTIC DEVICE. Splints that are provided for treatment of temporomandibular joint dysfunction. 002.05 SPECIAL NEEDS. For the purposes of dental services, a client with special needs is a client who is unable to care for his or her mouth properly on his or her own because of a disabling condition. 002.06 TELEDENTISTRY. Teledentistry is the use of technology, including digital radiographs, digital photos and videos, and electronic health records, to facilitate delivery of oral healthcare and oral health education services from a provider in one location to a patient in a physically different location. Teledentistry is to be used for the purposes of evaluation, diagnosis, or treatment. 003. PROVIDER REQUIREMENTS. 003.01 GENERAL PROVIDER REQUIREMENTS. Providers of dental services must comply with all applicable provider participation requirements codified in 471 Nebraska Administrative
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Code (NAC) 2 and 3. In the event that provider participation requirements in 471 NAC 2 or 3 conflict with requirements outlined in this chapter, the individual provider participation requirements in this chapter will govern. 003.02 PROVIDER SPECIFIC REQUIREMENTS. If services are provided in another state, the dentist or dental hygienist must be licensed in that state, must practice within his or her scope of practice as defined by the licensing laws for that state, and must be enrolled in Medicaid by complying with the provider agreement requirements included in this chapter. 003.02(A) PROVIDER AGREEMENT. Providers of dental services must complete and sign Form MC-19, Service Provider Agreement, and submit the completed form to the Department for approval to participate in Medicaid. 004. SERVICE REQUIREMENTS. 004.01 GENERAL REQUIREMENTS. 004.01(A) MEDICAL NECESSITY. Medicaid incorporates the definition of medical necessity from 471 NAC 1 as if fully rewritten herein. Services and supplies that do not meet the 471 NAC 1 definition of medical necessity are not covered. Services may be subject to the specific limitations or prior authorization requirements as listed in this chapter. 004.01(A)(i) DOCUMENTATION OF MEDICAL NECESSITY. Documentation of medical necessity is required on all procedures. The documentation should be in the client’s dental chart which must be available to the Department upon request. 004.01(B) PRIOR AUTHORIZATION. Specific documentation must be submitted along with each prior authorization request. Submitted documentation that is inadequate, or does not otherwise meet the criteria for review, may be disapproved, or returned for additional information or correction. The provider must receive prior authorization before the following services: (i) Crowns; (ii) Periodontal scaling and root planning; (iii) Periodontal maintenance procedure; (iv) Complete, immediate, and interim dentures, maxillary and mandibular; (v) Partial resin base, maxillary and mandibular; (vi) Flipper partial dentures, maxillary and mandibular; and (vii) Orthodontic treatment. 004.01(B)(i) REQUEST FOR PRIOR AUTHORIZATION. To request prior authorization for a proposed dental pre-treatment plan or covered service, the dentist must submit the request using one of the following options: (1) Electronically using the standard Health Care Services Request for Review and Response; or (2) Submission of a dental claim form and required documentation by mail to the Department.
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004.01(B)(ii) ADULT EMERGENCY DENTAL SERVICES AND EXTENSIVE TREATMENT CIRCUMSTANCES. The request must clearly indicate that it is either an emergency services or extensive treatment circumstances request, and be accompanied by sufficient documentation to determine the emergent medical necessity. In the event that the service must be rendered immediately, the dental provider must submit a request for coverage, post treatment, with documentation of the emergent medical necessity, for payment review. 004.01(C) SERVICES FOR INDIVIDUALS AGE 21 AND OLDER. Dental coverage is limited to $750 per fiscal year. The annual limit is calculated at the Medicaid dental fee schedule rate for the treatment provided or on the all-inclusive encounter rate paid to Indian health service (IHS) facilities or federally qualified health centers (FQHC) facilities. 004.01(C)(i) PROVIDER RESPONSIBILITY AND CLIENT RESPONSIBILITY REGARDING THE YEARLY DENTAL LIMIT. Providers must inform a client before treatment is provided of the client’s obligation to pay for a service if the client’s annual limit has already been reached or if the amount of treatment proposed will cause the client’s annual limit to be exceeded. 004.01(C)(ii) EMERGENCY DENTAL SERVICES. Adult dental services provided in an emergency situation are not subject to the annual per fiscal year limits imposed in this chapter. Adult dental services provided in an emergency situation will be considered for coverage on a case-by-case basis. Only the most limited service(s) needed to correct the emergency condition will be covered. Medicaid will cover emergency dental services that were not prior authorized. The provider must submit a completed coverage request with supporting documentation of the emergent nature of the services provided. Medicaid considers the following conditions to be emergent: (1) Extractions for the relief of: (a) Severe and acute pain; or (b) An acute infectious process in the mouth; (2) Extractions and necessary treatment for repair of traumatic injury; and (3) Full mouth extractions as necessary for catastrophic illness such as an organ transplant, chemotherapy, severe heart disease, intra-oral radiation workup, or other life threatening illnesses. 004.01(C)(iii) DENTURES AND EXTENSIVE TREATMENT CIRCUMSTANCES. Medicaid will review, and consider coverage of, services that cause the client to exceed the annual coverage limit, where the client is in need of dentures and extensive treatment in a hospital setting due to a disease or medical condition, or the client is disabled and it is in the best interest of the client’s overall health to complete the treatment in a single setting. A prior authorization request must be submitted with medical necessity documentation. 004.01(D) SERVICES PROVIDED TO CLIENTS ENROLLED IN NEBRASKA MEDICAID MANAGED CARE. See 471 NAC 1. 004.01(E) HEALTH CHECK SERVICES. See 471 NAC 33.
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004.01(F) HOSPITALIZATION OR TREATMENT IN AN AMBULATORY SURGICAL CENTER. Dental services must be provided at the least expensive appropriate place of service. 004.01(G) MEDICAL AND SURGICAL SERVICES OF A DENTIST OR ORGAL SURGEON. Medically necessary services of a dentist or oral surgeon not otherwise covered in this chapter, are covered and reimbursed as a physician’s service in accordance with the 471 NAC 18. 004.02 COVERED SERVICES. Medicaid does not cover all American Dental Association (ADA) procedure codes. Covered codes are listed in the Medicaid Dental Fee Schedule. 004.02(A) DIAGNOSTIC SERVICES. 004.02(A)(i) ORAL EVALUATIONS. Oral evaluations are covered for new patients, emergency treatment, second opinions and specialists. All oral examinations must be provided by a dentist. A single exam code is covered per date of service. Not to be billed with any other exam codes on the same date of service. 004.02(A)(i)(1) PERIODIC ORAL EVALUATIONS. 004.02(A)(i)(1)(a) AGE 20 AND YOUNGER. For clients age 20 and younger, periodic oral evaluation is covered once every 180 days. 004.02(A)(i)(1)(b) AGE 21 AND OLDER. For clients age 21 and older, periodic oral evaluation is covered once every 180 days. 004.02(A)(i)(1)(c) SPECIAL NEEDS AND DISABLED CLIENTS. Periodic oral evaluation is covered at the frequency determined appropriate by the treating dental provider. 004.02(A)(i)(1)(d) DOCUMENTATION REQUIREMENTS. Documentation of client’s special needs or disability is required. 004.02(A)(i)(2) LIMITED ORAL EVALUATION. Oral evaluation is limited to twice in a one year period for each client, and for treatment of a specific oral health problem or complaint. Documentation which specifies the medical necessity is required. 004.02(A)(i)(3) ORAL EVALUATION FOR INFANT. Oral evaluation is covered for clients age 3 and younger and includes counseling with the primary caregiver. 004.02(A)(i)(4) COMPREHENSIVE ORAL EVALUATION. Benefit is limited to one per three year period per client, per provider, and location. It is not payable in conjunction with emergency treatment visits, denture repairs, or similar appointments.
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004.02(A)(i)(5) DETAILED AND EXTENSIVE ORAL EXAMINATION. Problem
focused oral evaluation is a benefit limited to one per three year period per client.
It is not payable in conjunction with emergency treatment visits, denture repairs or
similar appointments.
004.02(A)(i)(6) RE-EVALUATION. Limited and problem focused benefit is limited
to one per year per client.
004.02(A)(i)(7) COMPREHENSIVE PERIODONTAL EVALUATION.
Comprehensive periodontal evaluation is a benefit limited to one per three year
period per client.
004.02(A)(ii) RADIOGRAPHS. The maximum dollar amount covered is equal to the Medicaid fee paid for an intraoral complete series. A cephalometric film is not included in the maximum dollar amount. Medicaid covers a maximum dollar amount for any combination of the following radiographs: (1) Intraoral complete series; (2) Intraoral periapical films; (3) Extraoral films, bitewings; or (4) Panorex. 004.02(A)(iii) PERIODOCITY OF RADIOGRAPHS. Medicaid covers: (1) A maximum of four bitewings per date of services; (2) Intraoral complete series every three years; (3) Panorex every three years. Covered more frequently if necessary for treatment. Documentation is required for more frequent panorex in dental chart; and (4) Cephalometric film for clients age 20 and younger, as follows: (a) Orthodontic treatment is covered if the client will qualify for Medicaid coverage of treatment as outlined in the orthodontic coverage criteria. 004.02(B) PREVENTIVE SERVICES. 004.02(B)(i) PROPHYLAXIS. 004.02(B)(i)(1) AGE 13 AND YOUNGER. For age 13 and younger, prophylaxis is covered one time every 180 days and billed as a child prophylaxis. 004.02(B)(i)(2) AGE 14 THROUGH 20. For age 14 through 20, prophylaxis is covered every 180 days and billed as an adult prophylaxis. 004.02(B)(i)(3) AGE 21 AND OLDER. For age 21 and older, prophylaxis is covered one time every 180 days. 004.02(B)(i)(4) SPECIAL NEEDS CLIENTS. Prophylaxis is covered at the frequency determined appropriate by the treating dental provider and is limited to one per date of service per client.
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004.02(B)(i)(4)(a) DOCUMENTATION REQUIREMENTS. Documentation of client’s special needs or disability is required. 004.02(B)(ii) TOPICAL FLUORIDE AND FLUORIDE VARNISH. Topical fluoride and fluoride varnish are covered for adults and children at the frequency determined appropriate by the treating dental provider. 004.02(B)(iii) SEALANTS. Sealants are covered on permanent and primary teeth for clients ages 20 and younger. Sealants are covered once per tooth every 730 days. 004.02(B)(iv) SPACE MAINTAINERS, PASSIVE APPLIANCES. Space maintainers are covered for clients age 20 and younger, once every 365 days. 004.02(B)(v) RECEMENTATION OF SPACE MAINTAINERS. Recementation is covered for clients age 20 and younger, once every 365 days. 004.02(C) RESTORATIVE SERVICES. Tooth preparation, temporary restorations, cement bases, pulp capping, impressions, and local anesthesia are included in the restorative fee for each covered service. 004.02(C)(i) AMALGAM OR RESIN. Resin refers to a broad category of materials including but not limited to composites, and glass ionomers. Full labial veneers for cosmetic purposes are not covered. 004.02(C)(i)(1) DOCUMENTATION REQUIREMENTS. Documentation of carious lesions must be present. 004.02(C)(i)(2) MAXIMUM FEE. A maximum fee is covered per tooth for any combination of amalgam or resin restoration procedure codes. The maximum fee is equal to the Medicaid fee for a four or more surface restoration. 004.02(C)(ii) CROWNS. Crowns are covered for anterior and bicuspid teeth when other restoration is not possible. Crowns are covered for molar teeth that have been endodontically treated, and cannot be adequately restored with a stainless steel crown, amalgam, or resin restoration. Crowns are not covered for third molars. A replacement crown for the same tooth in less than 1,825 days, due to failure of the crown, is not covered and is the responsibility of the dentist who originally placed the crown. 004.02(C)(ii)(1) DOCUMENTATION REQUIREMENTS. Submit x-ray of anterior and bicuspids, or x-ray of molar that shows completed root canal. A request should not be submitted for unusual or exceptional situations not covered herein. 004.02(C)(iii) PREFABRICATED STAINLESS STEEL CROWNS. Prefabricated stainless steel crowns are covered for primary and permanent teeth.
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004.02(C)(iv) PREFABRICATED STAINLESS STEEL CROWN WITH RESIN WINDOW. Prefabricated stainless steel crown with resin window is covered for primary anterior teeth. 004.02(C)(v) SEDATIVE FILLING. Sedative filling is covered once per tooth every 365 days. 004.02(C)(vi) UNSPECIFIED RESTORATIVE PROCEDURE, BY REPORT. This code is used for procedures that are not adequately described by another code. This code must not be used to claim an item that has an American Dental Association (ADA) code, but is not covered by Medicaid. 004.02(C)(vi)(1) DOCUMENTATION REQUIREMENTS. A description of treatment provided must be submitted with the claim. This service is reviewed prior to payment. 004.02(D) ENDODONTICS. 004.02(D)(i) THERAPEUTIC PULPOTOMY AND PUPAL THERAPY. Medicaid covers therapeutic pulpotomy and pupa therapy for primary teeth only, and is not covered for permanent teeth. 004.02(D)(ii) ROOT CANAL THERAPY AND RE-TREATMENT OF PREVIOUS ROOT CANALS. Root canal therapy and re-treatment are covered for permanent teeth. Root canal treatment includes a treatment plan, necessary appointments, clinical procedures, radiographic images and follow up care. Re-treatment of previous root canals may be covered if at least 365 days have passed since the original treatment, and failure has been demonstrated with x-ray documentation and narrative summary. 004.02(D)(ii)(1) LIMITATIONS. Root canal therapy and re-treatment of previous root canals are not covered for third molars. 004.02(D)(ii)(2) DOCUMENTATION REQUIREMENTS. Post-op x-ray of completed root canal must be available for review by Department upon request. 004.02(D)(iii) APICOECTOMY. Apicoectomy is covered on permanent anterior teeth. 004.02(D)(iv) EMERGENCY TREATMENT TO RELIEVE ENDODONTIC PAIN. Emergency treatment to relieve endodontic pain is covered as unspecified endodontic procedure, by report code. Tooth number must be identified on the claim submission. This is not to be submitted with any other definitive treatment codes on same tooth on same day of service. 004.02(E) PERIODONTICS. 004.02(E)(i) GINGIVECTOMY OR GINGIVOPLASTY. Medicaid covers gingivectomy or gingivoplasty per tooth or per quadrant.
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004.02(E)(ii) PERIODONTAL SCALING AND ROOT PLANING. Medicaid covers four quadrants of scaling and root planing once every 365 days. Each quadrant is covered one time per client. The request for approval must be accompanied by the following: (a) A periodontal treatment plan; (b) A completed copy of a periodontic probe chart that exhibits pocket depths; (c) A periodontal history, including home oral care; and (d) Radiography. 004.02(E)(ii)(1) EXCLUSIONS. For scaling and root planing that requires the use of local anesthesia, Medicaid does not cover more than one half of the mouth in one day, except on hospital cases. 004.02(E)(ii)(2) DOCUMENTATION REQUIREMENTS. A treatment plan that demonstrates that curettage, scaling, or root planning is required in addition to a routine prophylaxis. Providers must submit the following documentation with prior authorization request: (a) Periapical x-rays demonstrating subgingival calculus and loss of crestal bone; and (b) Periodontal probe chart evidencing active periodontal disease and pocket depths of 4 millimeters (mm) or greater. 004.02(E)(iii) FULL MOUTH DEBRIDEMENT. Medicaid covers one full mouth debridement procedure every 365 days per client. Not covered on the same date of service as prophylaxis. 004.02(E)(iv) PERIODONTAL MAINTENANCE PROCEDURE. Medicaid covers periodontal maintenance procedure for clients that have had Medicaid approved periodontal scaling and root planing. Prior authorization must be renewed annually. 004.02(E)(iv)(1) DOCUMENTATION REQUIREMENTS. Providers must submit the following documentation with prior authorization request: (a) Date the Medicaid approved scaling and root planing completed; (b) Periodontal history; and (c) Frequency the dental provider is requesting that the client must be seen for maintenance procedure. 004.02(F) PROSTHODONTICS. Coverage of prosthetic appliances includes all materials, fitting, and placement of the prosthesis, and all necessary adjustments for a period of 180 days following placement of the prosthesis. Medicaid covers the following prosthetic appliances, subject to service specific coverage criteria: (1) Dentures that are immediate, replacement or complete, or interim or complete; (2) Resin base partial dentures, including metal clasps; (3) Flipper partials that are considered a permanent replacement of one to three anterior teeth only; and (4) Cast metal framework with resin denture base partials, covered for clients age 20 and younger.
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004.02(F)(i) REPLACEMENT. Medicaid covers a one-time replacement within the five year coverage limit for broken, lost, or stolen appliances. This one-time replacement is available once within each client’s lifetime, and a prior authorization request must be submitted and marked as a one-time replacement request. Replacement of any prosthetic appliance is covered once every five years when: (1) The client's dental history does not show that previous prosthetic appliances have been unsatisfactory to the client; (2) The client does not have a history of lost prosthetic appliances; (3) A repair will not make the existing denture or partial functional; (4) A reline will not make the existing denture or partial functional; or (5) A rebase will not make the existing denture or partial functional. 004.02(F)(ii) COMPLETE DENTURES, MAXILLARY AND MANDIBULAR. Complete dentures, maxillary and mandibular, are covered 180 days after placement of interim dentures. Relines, rebases, and adjustments are not billable for 180 days after placement of the prosthesis. 004.02(F)(ii)(1) DOCUMENTATION REQUIREMENTS. Providers must submit the following documentation with prior authorization request: (a) Date of previous denture placement; (b) Information on condition of existing denture; and (c) For initial placements, submit panorex or full mouth series radiographs. 004.02(F)(iii) IMMEDIATE DENTURE, MAXILLARY AND MANDIBULAR. An immediate denture, maxillary and mandibular, is considered a permanent denture. Relines or rebases are not billable for 180 days after placement of the prosthesis. 004.02(F)(iii)(1) DOCUMENTATION REQUIREMENTS. Providers must submit the following documentation with prior authorization request: (a) Date and list of teeth to be extracted; (b) Narrative documenting medical necessity; and (c) Submit panorex or full mouth series radiographs. 004.02(F)(iv) PARTIAL RESIN BASE, MAXILLARY OR MANDIBULAR. Partial resin base, maxillary or mandibular, is covered if the client does not have adequate occlusion. Cast metal clasps are included on partial dentures. One to three missing anterior teeth should be replaced with a flipper partial which is considered a permanent replacement. 004.02(F)(iv)(1) DOCUMENTATION REQUIREMENTS. Providers must submit the following documentation with prior authorization request: (a) Chart or list of missing teeth and teeth to be extracted; (b) Age and condition of any existing partial, or a statement identifying the prosthesis as an initial placement; (c) Narrative documenting how there is not adequate occlusion; and (d) For initial placements, radiographs of remaining teeth are required.
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004.02(F)(v) PARTIAL CAST METAL BASE, MAXILLARY OR MANDIBULAR. Partial cast metal base, maxillary or mandibular is covered for clients age 20 and younger only. More than one posterior tooth must be missing for partial placement. One to three missing anterior teeth should be replaced with a flipper partial which is considered a permanent replacement. 004.02(F)(vi) ADJUSTMENTS TO DENTURES AND PARTIALS. Adjustments to dentures and partials are not covered for 180 days following placement of a new prosthesis. Adjustments after 180 days are billable as needed to make prosthesis wearable. 004.02(F)(vii) REPAIRS TO DENTURES AND PARTIALS. Medicaid covers two repairs per prosthesis every 365 days. 004.02(F)(viii) REBASE OF DENTURES AND PARTIALS. Rebase of dentures and partials are covered following the placement of a new prosthesis after 180 days have passed and, covered once per prosthesis every 365 days. Chair side and lab rebases are covered, but only one can be provided within the 365 day period. 004.02(F)(ix) RELINE OF DENTURES AND PARTIALS. Reline of dentures and partials are covered following the placement of a new prosthesis after 180 days have passed. Covered once per prostheses every 365 days. Chair side and lab relines are covered, but only one can be provided within the 365 day period. 004.02(F)(x) INTERIM COMPLETE DENTURES, MAXILLARY AND MANDIBULAR. Interim dentures can be replaced with a complete denture 180 days after placement of the interim denture. Complete dentures require prior authorization in accordance with this chapter. 004.02(F)(x)(1) DOCUMENTATION REQUIREMENTS. Providers must submit the following documentation with prior authorization request: (a) Date and list of teeth to be extracted; (b) Narrative documenting medical necessity; and (c) Submit panorex or full mouth series radiographs. 004.02(F)(xi) FLIPPER PARTIAL DENTURES, MAXILLARY AND MANDIBULAR. Flipper partial dentures, maxillary and mandibular are considered a permanent replacement for one to three anterior teeth. It is not covered for temporary replacement of missing teeth. Relines, rebases, and adjustments are not billable for 180 days after placement of the prosthesis. 004.02(F)(xi)(1) DOCUMENTATION REQUIREMENTS. Providers must submit the following documentation with prior authorization request: (a) Chart or list missing teeth and teeth to be extracted; (b) Age and condition of existing partials, or a statement identifying the prosthesis as an initial placement; and (c) Radiographs.
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004.02(F)(xii) TISSUE CONDITIONING. Covered one time during the first 180 days following placement of a prosthetic appliance. Following the initial 180 days, necessary tissue conditioning may be covered two times per prosthesis every 365 days, with documentation in the dental record. 004.02(G) ORAL AND MAXILLOFACIAL SURGERY. 004.02(G)(i) EXTRACTIONS ROUTINE AND SURGICAL. Medicaid covers necessary extraction of teeth when there is documented medical need for the extraction. The Medicaid fee for extractions includes local anesthesia, suturing if needed, and routine postoperative care. 004.02(G)(i)(1) DOCUMENTATION REQUIREMENTS. Providers must document the medical reason for extractions in the dental chart. 004.02(G)(ii) TOOTH REIMPLANTATION AND STABILIZATION OF AN ACCIDENTALLY AVULSED OR DISPLACED TOOTH OR ALVEOLUS. The Medicaid fee includes splinting and stabilization. 004.02(G)(iii) SURGICAL EXPOSURE OF IMPACTED OR UNERUPTED TOOTH FOR ORTHODONTIC REASONS. The Medicaid fee includes the orthodontic attachment. 004.02(G)(iv) BIOPSY OF ORAL TISSUE, HARD OR SOFT. The Medicaid fee is for the professional component only. The lab must bill the specimen charge. 004.02(G)(v) ALVEOLOPLASTY. The Medicaid fee for extractions includes routine recontouring of the ridge and suturing as necessary. It is not a separate billable procedure. 004.02(G)(v)(1) ALVEOLOPLASTY IN CONJUNCTION WITH EXTRACTIONS. The Medicaid fee covers alveoloplasty in conjunction with extractions, per quadrant as a separate procedure, when it is necessary beyond routine recontouring to prepare the ridge for a prosthetic appliance. 004.02(G)(vi) EXCISIONS. Excision is the surgical removal, act of cutting out, a part or all gingival and or alveolar structure within the oral cavity. The Medicaid fee is for the excision. The lab must bill the specimen charge. 004.02(G)(vii) OCCLUSAL ORTHOTIC DEVICE, BY REPORT. The fee includes any necessary adjustments. For treatment of bruxism or for minor occlusal problems, see occlusal guard in this chapter. 004.02(G)(vii)(1) DOCUMENTATION REQUIREMENTS. Providers must document the type of appliance made, and medical necessity. 004.02(H) ORTHODONTICS. Medicaid covers prior authorized orthodontic treatment for clients who are age 20 or younger, and have a handicapping malocclusion.
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004.02(H)(i) COVERAGE CRITERIA FOR DIAGNOSTIC MODELS AND RADIOGRAPHS. Diagnostic records are not covered by Medicaid unless the case will qualify for Medicaid coverage as outlined in this chapter. Diagnostic records for minor malocclusions are not covered by Medicaid. For auditing purposes, Medicaid may request end of treatment diagnostic models and x-rays. Payment for the end of treatment records will be included in the dollar amount prior authorized. The end of treatment records must be submitted to the Department for review. 004.02(H)(ii) FORMS. Medicaid uses the Nebraska Index of Orthodontic Treatment Need (NIOTN) form to determine whether coverage is appropriate based on a handicapping malocclusion. A score of 28 or greater being necessary to qualify for Medicaid coverage of orthodontic treatment. The Nebraska Index of Orthodontic Treatment Need (NIOTN) form must be used to pre-screen orthodontic cases. 004.02(H)(iii) ORTHODONTIC TREATMENT. To be eligible for orthodontic treatment, a client must be age 20 or younger when treatment is authorized, and have a handicapping malocclusion, which includes one or more of the following five documented conditions: (a) Accident causing a severe malocclusion; (b) Injury causing a severe malocclusion; (c) Condition that was present at birth causing a severe malocclusion; (d) Medical condition causing a severe malocclusion; and (e) Facial skeletal condition causing a severe malocclusion. 004.02(H)(iii)(1) SURGICAL CORRECTION. When the individual has had a surgical correction of a cleft lip or palate, or orthognathic correction, the monthly adjustment procedure is reimbursed at a higher fee. The pre-treatment request must contain documentation of the client’s medical condition, or surgical correction. 004.02(H)(iii)(2) AUTHORIZATION. Treatment is prior authorized and paid on a single procedure code. The authorized code will be on the Form MC-9D, Dental Authorization and Treatment. In order for Medicaid clients to receive timely treatment, the request for approval will constitute the providers acceptance of the Medicaid fee, and a commitment to complete care. 004.02(H)(iii)(3) DOCUMENTATION REQUIREMENTS. The following documentation must be submitted with the prior authorization request: (a) A pre-treatment request form that outlines treatment and the Nebraska Index of Orthodontic Treatment Need (NIOTN) form; (b) Diagnostic records including: (i) Diagnostic casts and oral or facial photographic images; (ii) Full mouth radiographs and panoramic x-ray; and (iii) Cephalometric x-ray; (c) A narrative description of the diagnosis, and prognosis; and (d) On surgical cases, include a description of the procedure to be completed.
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06-06-2019 HEALTH AND HUMAN SERVICES 471 NAC 6
Following completed surgery, a surgical letter of documentation is required accompanying an additional prior authorization request for the added surgical fee. 004.02(H)(iv) INTERCEPTIVE ORTHODONTIC TREATMENT OF TRANSITIONAL DENTITION. The interceptive orthodontic treatment of transitional dentition is covered if it is the cost effective method to lessen the severity of a malformation such that extensive treatment is not required. 004.02(H)(v) REMOVABLE AND FIXED APPLIANCE FOR THUMB SUCKING AND TONGUE THRUST. Removable and fixed appliance for thumb sucking and tongue thrust is covered for clients age 20 and younger, and includes adjustments. 004.02(H)(vi) REPAIR OF ORTHODONTIC APPLIANCES. Repair is covered for clients age 20 and younger. 004.02(H)(vi)(1) DOCUMENTATION REQUIREMENTS. Documentation must include a description of the repair on the dental claim, and in the dental chart. 004.02(H)(vii) ORTHODONTIC RETAINERS, REPLACEMENT. Retainers are covered for clients age 20 and younger if the client is compliant with wearing the appliance. 004.02(H)(viii) REPAIR OF BRACKET AND STANDARD FIXED ORTHODONTIC APPLIANCES. Repair is covered for clients age 20 and younger, when repairs exceed routine repairs associated with orthodontic treatment. 004.02(I) ADJUNCTIVE GENERAL SERVICES. 004.02(I)(i) PALLIATIVE TREATMENT. Palliative treatment is covered once per date of service per location. Palliative treatment on a specific tooth is not covered if definitive treatment was provided on the same tooth for the same date of service. 004.02(I)(i)(1) DOCUMENTATION REQUIREMENTS. Providers must document the palliative treatment provided on or in the dental claim, and in the dental chart. 004.02(I)(ii) GENERAL ANESTHESIA. General anesthesia administered in the provider’s office is covered when it is medically necessary to treat the client. Administration of general anesthesia must be performed in full compliance with Neb. Rev. Stat. §38-101 to §38-1142. 004.02(I)(ii)(1) DOCUMENTATION REQUIREMENTS. Providers must document in the dental chart the medical necessity for the anesthesia. An appropriate sedation record must be maintained, including the names of all drugs administered, including local anesthetics, dosages, and monitored vital signs.
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004.02(I)(iii) ANALGESIA, ANXIOLYSIS, AND INHALATION OF NITROUS OXIDE. Analgesia, anxiolysis, and inhalation of nitrous oxide is covered when medically necessary to treat the client. 004.02(I)(iv) INTRAVENOUS SEDATION AND ANALGESIA. Intravenous sedation and analgesia administered in the provider’s office or location is covered when it is medically necessary to treat the client. 004.02(I)(iv)(1) DOCUMENTATION REQUIREMENTS. Providers must document in the dental chart the medical need for the anesthesia. An appropriate sedation record must be maintained, including the names of all drugs administered, including local anesthetics, dosages, and monitored vital signs. 004.02(I)(v) NON-INTRAVENOUS CONSCIOUS SEDATION. Non-intravenous conscious sedation administered in the provider’s office is covered when it is medically necessary to treat the client. The use of oral medications require monitoring. 004.02(I)(v)(1) DOCUMENTATION REQUIREMENTS. Providers must document in the dental chart the medical need for the anesthesia. An appropriate sedation record must be maintained, including the names of all drugs administered, local anesthetics, dosages, and monitored vital signs. 004.02(I)(vi) HOUSE CALL, NURSING FACILITY CALL, HOSPITAL CALL, AND AMBULATORY SURGICAL CENTER (ASC) CALL. House call, nursing facility call, hospital call, and ambulatory surgical center call is covered one per day per facility regardless of the number of patients seen. 004.02(I)(vi)(1) DOCUMENTATION REQUIREMENTS. Providers must document on or in the dental claim the name of the facility, or home address where treatment was provided. 004.02(I)(vii) OFFICE VISIT AFTER REGULARLY SCHEDULED HOURS. Office visit after regularly scheduled hours is covered in addition to an exam and treatment provided, when treatment is provided after normal office hours. 004.02(I)(viii) OCCLUSAL GUARD. Occlusal guard is covered once every 1095 days to minimize the effects of bruxism and other occlusal factors. Occlusal guards are removable appliances. Athletic guards are not covered. 004.02(I)(viii)(1) DOCUMENTATION REQUIREMENTS. Providers must document the medical necessity for the occlusal guard in the dental chart. Documentation should support evidence of significant loss of tooth enamel or tooth chipping, or the medical documentation supports headaches and jaw pain. 004.03 NON-COVERED SERVICES. Medicaid does not cover any service that is: (A) Cosmetic; (B) More costly than another, equally effective available service; (C) Not within the coverage criteria of these regulations;
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(D) Determined not medically necessary by the Department; or (E) Experimental, investigational, or non-Food and Drug Administration (FDA) approved. 005. BILLING AND PAYMENT FOR DENTAL SERVICES. 005.01 BILLING. 005.01(A) GENERAL BILLING REQUIREMENTS. Providers must comply with all applicable billing requirements codified in 471 NAC 3. In the event that billing requirements in 471 NAC 3 conflict with billing requirements outlined in this chapter, the billing requirements in this chapter will govern. 005.01(B) SPECIFIC BILLING REQUIREMENTS. 005.01(B)(i) BILLING INSTRUCTIONS. The provider must bill Medicaid using the procedure codes outlined in the Nebraska Medicaid Dental Fee Schedule and in accordance with the billing instructions. The fees listed on the dental claim must be the dentist’s usual and customary charge for each procedure code. 005.02 PAYMENT. 005.02(A) GENERAL PAYMENT REQUIREMENTS. Medicaid will reimburse the provider for services rendered in accordance with the applicable payment regulations codified in 471 NAC 3. In the event that individual payment regulations in 471 NAC 3 conflict with payment regulations outlined in this chapter, the individual payment regulations in this chapter will govern. 005.02(B) SPECIFIC PAYMENTS REQUIREMENTS. 005.02(B)(i) REIMBURSEMENT. Medicaid pays for covered dental services at the lower of: (1) The provider's submitted charge; or (2) The allowable amount for that procedure code in the Nebraska Medicaid Practitioner Fee Schedule in effect for that date of service. 005.02(B)(ii) RESTORATIVE SERVICES RATES. Operative dentistry fee includes local anesthetic, bases, or insulation and other procedures necessary to complete the case. Pins are billed separately. 005.02(B)(iii) PAYMENT FOR INTERCEPTIVE AND COMPREHENSIVE ORTHODONTIC TREATMENT. Payment for authorized orthodontic treatment is made upon approval of the treatment plan and submittal of a dental claim. 005.02(B)(iii)(1) TRANSFER OF INTERCEPTIVE AND COMPREHENSIVE ORTHODONTIC CASES. If the client transfers to another dentist, the dentist who obtained the original authorization and initiated orthodontic treatment, must refund to Medicaid the portion of the amount paid by Medicaid that applies to the treatment not completed. The transfer request must be submitted and reviewed by the
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Department to determine the amount to be refunded. Transfers are only allowed
under hardship circumstances.
005.02(B)(iii)(2) INTERCEPTIVE AND COMPREHENSIVE ORTHODONTIC
TREATMENT NOT COMPLETED. If prior authorized orthodontic treatment is not completed, the dentist who obtained the original authorization and initiated the treatment must refund to Medicaid the portion of the amount paid by Medicaid that applies to the treatment not completed. The request to discontinue treatment must be submitted and reviewed by the Department to determine the amount to be refunded. 005.02(B)(iv) AUDIT RECORDS. Medicaid may request end of treatment diagnostic models and x-rays in accordance with this chapter. Payment for the end of treatment records is included in the dollar amount prior authorized. 006. TELEDENTISTRY. 006.01 GENERAL REQUIREMENTS. Teledentistry follows the requirements of telehealth in accordance with 471 NAC 1. Services requiring hands on professional care are excluded.
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-000
CHAPTER 6-000 DENTAL SERVICES 6-001 Definitions Adequate Occlusion for Partial Dentures: First molar to first molar, or a similar combination of anterior and posterior teeth on the upper or lower arch in occlusion. Remains in section 2 as modified Handicapping Malocclusion: An improper alignment of the teeth due to one of two conditions: i. Craniofacial birth defect that is affecting the occlusion. ii. Mutilated and severe malocclusions. Remains in section 2 as modified Medicaid uses theHandicapping Labiolingual Deviation (HLD) Index to determine whether coverage is appropriate based on a handicapping malocclusion. The HLD Orthodontic Diagnostic Score Sheet is included within 471-000-406, with a score of 28 or greater being necessary to qualify for Medicaid coverage of orthodontic treatment. Occlusal Orthotic Device: Splints that are provided for treatment of temporomandibular joint dysfunction. Remains in section 2 as modified Special Needs: For the purposes of this Dental Services, a client with special needs is a client who is unable to care for his/her mouth properly on his/her own because of a disabling condition. Remains in section 2 as modified 6-002 Provider Requirements: 6-002.01 General Provider Requirements: To participate in the Nebraska Medical Assistance Program (Medicaid), providers of dental services shall comply with all applicable participation requirements codified in 471 NAC Chapters 1, 2 and 3. In the event that participation requirements in 471 NAC Chapters 1, 2 or 3 conflict with requirements outlined in this 471 NAC Chapter 6, the provider participation requirements in 471 NAC Chapter 6 shall govern. Remains in section 3 as modified 6-002.02 Service Specific Provider Requirements: Providers of dental services must be licensed by the Nebraska Department of Health and Human Services as a dentist or a dental hygienist and must practice within their scope of practice as defined in Neb. Rev. Stat. Sections 38-1101 to 38-1151. If services are provided in another state, the dentist or dental hygienist must be licensed in that state, must practice within his/her scope of practice as defined by the licensing laws for that state, and must be enrolled in Nebraska Medicaid by complying with the Provider Agreement requirements included in 471 NAC 6-002.02A. Remains in section 2 as modified 6-002.02A Provider Agreement: Providers of dental services shall complete and sign Form MC-19, "Medical Assistance Provider Agreement," (see 471-000-90) and submit the
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-002.02A
completed form to the Nebraska Department of Health and Human Services for approval to participate in Medicaid. Remains in section 3 as modified 6-003 Service Requirements 6-003.01 General Requirements 6-003.01A Medical Necessity: Dental services must be delivered in accordance with generally accepted, evidence-based medical standards. Dental services must be: i. Reasonably necessary to diagnose, correct, cure, alleviate or prevent the worsening of a condition that endangers life, causes suffering or pain, or has resulted or will result in a handicap, physical deformity or malfunction; ii. Individualized, specific, and consistent with symptoms or confirmed diagnosis of the illness or injury under treatment; iii. The least costly service meeting the treatment needs. There can be no equally effective, more conservative, and less costly course of treatment available or suitable for the client. iv. Within the scope of the coverage criteria contained in these regulations; v. Within accepted dental or medical practice standards; and, vi. Consistent with a diagnosis of dental disease or condition. Services may be subject to the specific limitations or prior authorization requirements as listed in 471 NAC 6-003. 6-003.01A1 Documentation of Medical Necessity: Documentation of medical necessity is required on all procedures. The documentation should be in the client’s dental chart which must be available to the Department upon request. Remains in section 2 as modified 6-003.01B Prior Authorization: The provider must receive prior authorization before providing the following services: i. Crowns. See 471 NAC 6-003.02C2 for specific documentation requirements. ii. Periodontal Scaling and Root Planing. See 471 NAC 6-003.02E2 for documentation requirements. iii. Periodontal Maintenance Procedure. See 471 NAC 6-003.02E4 for documentation requirements. iv. Complete, Immediate and Interim Dentures (Maxillary and Mandibular). See 471 NAC 6-003.02F2, 471 NAC 6-003.02F3 and 471 NAC 6-003.02F10 for documentation requirements. v. Partial Resin Base (Maxillary and Mandibular). See 471 NAC 6-003.02F4 for documentation requirements. vi. Flipper Partial Dentures (Maxillary and Mandibular). See 471 NAC 6-003.02F11 for documentation requirements.
Remains in section 4 as modified
REV. AUGUST 29, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #52-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-003.01B
Specific documentation must be submitted along with each prior authorization request. Submitted documentation that is inadequate, or does not otherwise meet the criteria for review, may be disapproved, or returned for additional information or correction. 6-003.01B1 Request for Prior Authorization: To request prior authorization for a proposed dental pre-treatment plan or covered service, the dentist must submit the request using one of the following options: (1)Electronically using the standard Health Care Services Review – Request for Review and Response transaction (ASC X12N 278); (2)Submission of a dental claim form and required documentation: i. by mail to: Department of Health and Human Services Division of Medicaid and Long Term Care P. O. Box 95026 Lincoln, NE 68509-5026; ii. by fax to: 402-742-8342; or iii. by email to: dhhs.medicaiddental@nebraska.gov. Remains in section 4 as modified Copies of documentation should be provided to the Department and original documentation should be retained by the Provider. Medicaid cannot guarantee the return of submitted original documentation. 6-003.01B2 Medicaid Eligibility: Providers shall re-check Medicaid client eligibility before starting a service, even with an approved prior authorization. Since Medicaid eligibility may vary from month to month, Medicaid cannot guarantee that the eligibility for a prior authorized patient will remain constant. If a client becomes ineligible for Medicaid benefits, the authorization becomes void. 6-003.01B3 Adult Emergency Dental Services / Extensive Treatment Circumstances: See 471 NAC 6-003.01C2 and 471 NAC 6-003.01C3 for service limitations. For planned services, the dental provider performing the service must complete and submit a prior authorization request form either by fax to (402) 742-8342 or mail (at the address in 6-003.01B1b) to the attention of the Dental Program Specialist. The request must clearly indicate that it is either an emergency services or extensive treatment circumstances request, and be accompanied by sufficient documentation to determine the emergent medical necessity. In the event that the service must be rendered immediately, the dental provider must submit a request for coverage, post treatment, with documentation of the emergent medical necessity, for payment review. 6-003.01C Services for Individuals Age 21 and Older: Dental coverage is limited to $750 per fiscal year. The annual limit is calculated at the Medicaid dental fee schedule rate for the treatment provided or on the all inclusive encounter rate paid to Indian Health Service (IHS) or Federally Qualified Health Centers (FQHC) facilities. Remains in section 4 as modified 6-003.01C1 Providers Responsibility and Client Responsibility Regarding the Yearly Dental Limit: Providers must inform a client before treatment is provided of the client’s obligation to pay for a service if the client’s annual limit has already been reached or if the amount of treatment proposed will cause the client’s annual limit to be exceeded.
Remains in section 4 as modified
REV. AUGUST 29, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #52-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-003.01C1
Also see 471 NAC 3-002.11, “Billing the Client”. 6-003.01C2 Emergency Dental Services: Adult dental services provided in an emergency situation are not subject to the annual per fiscal year limits imposed in 471 NAC 6-003.01C. Adult dental services provided in an emergency situation will be considered for coverage on a case-by-case basis. Only the most limited service(s) needed to correct the emergency condition will be covered. Medicaid will cover emergency dental services that were not prior authorized. The provider must submit a completed coverage request with supporting documentation of the emergent nature of the services provided. Medicaid considers the following conditions to be emergent: (1)Extractions for the relief of: (a)Severe and acute pain; or (b)An acute infectious process in the mouth. (2)Extractions and necessary treatment for repair of traumatic injury; (3)Full mouth extractions as necessary for catastrophic illness such as an organ transplant, chemotherapy, severe heart disease, intra-oral radiation workup, or other life threatening illnesses. Remains in section 4 as modified 6-003.01C3 Dentures and Extensive Treatment Circumstances: Medicaid will review, and consider coverage of, services that cause the client to exceed the annual coverage limit, where the client is in need of dentures and extensive treatment in a hospital setting due to a disease/medical condition, or the client is disabled and it is in the best interest of the client’s overall health to complete the treatment in a single setting. A prior authorization request must be submitted with medical necessity documentation. Remains in section 4 as modified 6-003.01D Services Provided to Clients Enrolled in the Nebraska Medicaid Managed Care Program: See 471 NAC 1-002.01. 6-003.01E HEALTH CHECK (EPSDT) Treatment Services: See 471 NAC Chapter 33. Remains in section 4 as modified 6-003.01F Hospitalization or Treatment in an Ambulatory Surgical Center: Dental services must be provided at the least expensive appropriate place of service. For clients enrolled in Managed Care, see 471 NAC 6-003.01D. Remains in section 4 as modified 6-003.01G Medical and Surgical Services of a Dentist or Oral Surgeon: Medically necessary services of a Dentist or Oral Surgeon not otherwise covered in this Chapter, are covered and reimbursed as a Physician’s Service in accordance with the 471 NAC Chapter 18. For clients enrolled in Managed Care see 471 NAC 6-003.01D. Remains in section 4 as modified 6-003.02 Covered Services: Medicaid does not cover all American Dental Association (ADA) procedure codes. Covered codes are listed in the Medicaid Dental Fee Schedule in 471-000- 506. Remains in section 4 as modified 6-003.02A Diagnostic Services 6-003.02A1 Oral Evaluations: Oral evaluations are covered for new patients, emergency treatment, second opinions and specialists. All oral examinations must be
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-003.02A1
provided by a dentist. A single exam code is covered per date of service. Not to be billed with any other exam codes on the same date of service. Remains in section 4 as modified 6-003.02A1a Periodic Oral Evaluations: Covered as follows: 6-003.02A1a(i) Age 20 & Younger: Periodic oral evaluation is covered once every 180 days. Remains in section 4 as modified 6-003.02A1a(ii) Age 21 & Older: Periodic oral evaluation is covered once every 180 days. Remains in section 4 as modified 6-003.02A1a(iii) Special Needs and Disabled Clients: Periodic oral evaluation is covered at the frequency determined appropriate by the treating dental provider. Remains in section 4 as modified 6-003.02A1a(iv) Documentation Requirements: Documentation of client’s special needs or disability is required. Remains in section 4 as modified 6-003.02A1b Limited Oral Evaluation: Limited to twice in a one year period for each client, and for treatment of a specific oral health problem or complaint. Documentation which specifies the medical necessity is required. Remains in section 4 as modified 6-003.02A1c Oral Evaluation for Infant: Covered for clients age 3 and younger, includes counseling with the primary caregiver. Remains in section 4 as modified 6-003.02A1d Comprehensive Oral Evaluation: Benefit is limited to one per three year period per client, per provider, and location. It is not payable in conjunction with emergency treatment visits, denture repairs or similar appointments. Remains in section 4 as modified 6-003.02A1e Detailed and Extensive Oral Examination: Problem focused oral evaluation. Benefit is limited to one per three year period per client. It is not payable in conjunction with emergency treatment visits, denture repairs or similar appointments. Remains in section 4 as modified 6-003.02A1f Re-Evaluation: Limited and problem focused. Benefit is limited to one per year per client. Remains in section 4 as modified 6-003.02A1g Comprehensive Periodontal Evaluation: Benefit is limited to one per three year period per client. Remains in section 4 as modified 6-003.02A2 Radiographs: Medicaid covers a “maximum dollar amount” for any combination of the following radiographs: Intraoral complete series, intraoral periapical films, extraoral films, bitewings, or panorex. The maximum dollar amount covered is equal to the Medicaid fee paid for an intraoral complete series (see Appendix 471-000-72). A Cephalometric film is not included in the maximum dollar amount. Occlusal film (2 ¼ X 3 ¼ size): Medicaid covers: a. Bitewings: A maximum of four bitewings per date of service. b. Intraoral Complete Series: Covered every three years. Remains in section 4 as modified
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-
003.02A2
c. Panorex: Covered every three years. Covered more frequently if necessary for treatment. i. Documentation Requirements: Document need for more frequent panorex in dental chart. d. Cephalometric film: Covered for clients age 20 and younger, as follows: i. Orthodontic Treatment: Covered if the client will qualify for Medicaid coverage of treatment as outlined in the Orthodontic coverage criteria (see 471NAC 6-003.02G). Remains in section 4 as modified 6-003.02A3 Diagnostic Casts: Covered for clients age 20 and younger as follows: a. Orthodontic Treatment: Covered if the client will qualify for Medicaid coverage of treatment as outlined in the Orthodontic coverage criteria (see 471 NAC 6- 003.02G). 6-003.02B Preventive Services 6-003.02B1 Prophylaxis: Prophylaxis procedures are covered at the frequency listed below: 6-003.02B1a Age 13 and younger - Covered one time every 180 days. Bill as a child prophylaxis Remain in section 4 as modified 6-003.02B1b Age 14 through 20 - Covered every 180 days. Bill as an adult prophylaxis Remain in section 4 as modified 6-003.02B1c Age 21 and Older - Covered one time every 180 days Remains in section 4 as modified 6-003.02B1d Special Needs Clients: Prophylaxis is covered at the frequency determined appropriate by the treating dental provider. Limited to one per date of service per client. Remains in section 4 as modified 6-003.02B1d(i) Documentation Requirements: Documentation of client’s special needs or disability is required. Remains in section 4 as modified 6-003.02B2 Topical Fluoride and Fluoride Varnish: Covered for adults and children at the frequency determined appropriate by the treating dental provider. Remains in section 4 as modified 6-003.02B3 Sealants: Covered on permanent and primary teeth for clients ages 20 and younger. Covered once per tooth every 730 days. Remains in section 4 as modified 6-003.02B4 Space Maintainers (Passive Appliances): Covered for clients age 20 and younger. Covered once every 365 days. Remains in section 4 as modified 6-003.02B5 Recementation of Space Maintainers: Covered for clients age 20 and younger. Covered once every 365 days. Remains in section 4 as modified
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471
NAC 6-003.02C
6-003.02C Restorative Services: Tooth preparation, temporary restorations, cement bases, pulp capping, impressions and local anesthesia are included in the restorative fee for each covered service. 6-003.02C1 Amalgam or Resin: Resin refers to a broad category of materials including but not limited to composites, and glass ionomers. Full Labial veneers for cosmetic purposes are not covered. Remains in section 4 as modified 6-003.02C1a Documentation Requirements: Documentation of carious lesions must be present. Remains in section 4 as modified 6-003.02C1b Maximum Fee: A maximum fee is covered per tooth for any combination of amalgam or resin restoration procedure codes. The maximum fee is equal to the Medicaid fee for a four or more surface restoration. Remains in section 4 as modified 6-003.02C2 Crowns: Covered for anterior and bicuspid teeth when other restoration is not possible. Covered for molar teeth that have been endodontically treated, and cannot be adequately restored with a stainless steel crown, amalgam or resin restoration. Not covered for third molars. A replacement crown for the same tooth in less than 1,825 days, due to failure of the crown, is not covered and is the responsibility of the dentist who originally placed the crown. Remains in section 4 as modified 6-003.02C2a Documentation Requirements: Submit x-ray of anterior and/or bicuspids, or x-ray of molar that shows completed root canal. A request should not be submitted for unusual or exceptional situations not covered herein. Remains in section 4 as modified 6-003.02C3 Prefabricated Stainless Steel Crowns: Covered for primary and permanent teeth. Remains in section 4 as modified 6-003.02C4 Prefabricated Stainless Steel Crown with Resin Window: Covered for primary anterior teeth. Remains in section 4 as modified 6-003.02C5 Sedative Filling: Covered once per tooth every 365 days. Remains in section 4 as modified 6-003.02C6 Unspecified Restorative Procedure, By Report: Used for procedures that are not adequately described by another code. This code shall not be used to claim an item that has an ADA code, but is not covered by Medicaid. Remains in section 4 as modified 6-003.02C6a Documentation Requirements: A description of treatment provided must be submitted with the claim. This service is reviewed prior to payment. Remains in section 4 as modified` 6-003.02D Endodontics: 6-003.02D1 Therapeutic Pulpotomy and Pupal Therapy: Covered for primary teeth only. Not covered for permanent teeth. Remains in section 4 as modified
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-003.02D2
6-003.02D2 Root Canal Therapy and Re-treatment of Previous Root Canals: Covered for permanent teeth. Root canal treatment includes a treatment plan, necessary appointments, clinical procedures, radiographic images and follow up care. Retreatment of previous root canals may be covered if at least 365 days have passed since the original treatment, and failure has been demonstrated with x-ray documentation and narrative summary. Remains in section 4 as modified 6-003.02D2a Limitations: Not covered for third molars. Remains in section 4 as modified 6-003.02D2b Documentation Requirements: Post-op x-ray of completed root canal must be available for review by Department upon request. Remains in section 4 as modified 6-003.02D3 Apicoectomy: Covered on permanent anterior teeth. Remains in section 4 as modified 6-003.02D4 Emergency Treatment to Relieve Endodontic Pain: Covered as “Unspecified Endodontic Procedure, By Report” code. Tooth number must be identified on the claim submission. Not to be submitted with any other definitive treatment codes on same tooth on same day of service. Remains in section 4 as modified 6-003.02E Periodontics: 6-003.02E1 Gingivectomy or Gingivoplasty Per Tooth or Per Quadrant 6-003.02E2 Periodontal Scaling and Root Planing: Medicaid covers four quadrants of scaling and root planning once every 365 days. Each quadrant is covered one time per client. The request for approval must be accompanied by the following: i. A periodontal treatment plan; ii. A completed copy of a periodontic probe chart that exhibits pocket depths; iii. A periodontal history, including home oral care; and iv. Radiography. Remains in section 4 as modified 6-003.02E2a Exclusions: For scaling and root planning that requires the use of local anesthesia, NE Medicaid does not cover more than one half of the mouth in one day, except on hospital cases. Remains in section 4 as modified 6-003.02E2b Documentation Requirements: Submit with prior authorization request: i. Periapical x-rays demonstrating subgingival calculus and/or loss of crestal bone; and ii. Periodontal probe chart evidencing active periodontal disease and pocket depths of 4mm or greater. Remains in section 4 as modified A treatment plan that demonstrates that curettage, scaling, or root planning is required in addition to a routine prophylaxis. Remains in section 4 as modified
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-003.02E3
6-003.02E3 Full Mouth Debridement: Medicaid covers one full mouth debridement procedure every 365 days per client. Not covered on the same date of service as prophylaxis. Remains in section 4 as modified 6-003.02E4 Periodontal Maintenance Procedure: Covered for clients that have had Medicaid approved periodontal scaling and root planing. Prior authorization must be renewed annually. Remains in section 4 as modified 6-003.02E4a Documentation Requirements: Submit with prior authorization request: i. Date the Medicaid approved scaling and root planing completed; ii. Periodontal history; and, iii. Frequency the dental provider is requesting that the client must be seen for maintenance procedure. Remains in section 4 as modified 6-003.02F Prosthodontics: Medicaid covers the following prosthetic appliances, subject to service specific coverage criteria. (1)Dentures (immediate, replacement/complete, or interim/complete); (2)Resin base partial dentures, including metal clasps; (3)Flipper partials (considered a permanent replacement of one to three anterior teeth only); and (4)Cast metal framework with resin denture base partials, covered for clients age 20 and younger. Remains in section 4 as modified Coverage of prosthetic appliances includes all materials, fitting and placement of the prosthesis, and all necessary adjustments for a period of 180 days following placement of the prosthesis. Remains in section 4 as modified 6-003.02F1 Replacement: Replacement of any prosthetic appliance is covered once every five years when: a. The client's dental history does not show that previous prosthetic appliances have been unsatisfactory to the client; and b. The client does not have a history of lost prosthetic appliances; and c. A repair will not make the existing denture or partial functional; or d. A reline will not make the existing denture or partial functional; or e. A rebase will not make the existing denture or partial functional. Medicaid covers a one time replacement within the 5 year coverage limit for broken/lost/stolen appliances. This one time replacement is available once within each client’s lifetime, and a prior authorization request must be submitted and marked as a one time replacement request. 6-003.02F2 Complete Dentures (Maxillary and Mandibular): Covered 180 days after placement of interim dentures. Relines, rebases and adjustments are not billable for 180 days after placement of the prosthesis. Remains in section 4 as modified
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-003.02F2a
6-003.02F2a Documentation Requirements: Submit with prior authorization request: i. Date of previous denture placement; ii. Information on condition of existing denture; and iii. For initial placements, submit panorex or full mouth series radiographs. 6-003.02F3 Immediate Dentures (Maxillary and Mandibular): Considered a permanent denture. Relines or rebases are not billable for 180 days after placement of the prosthesis. Remains in section 4 as modified 6-003.02F3a Documentation Requirements: Submit with prior authorization request: i. Date and list of teeth to be extracted; ii. Narrative documenting medical necessity; and iii. Submit panorex or full mouth series radiographs. Remains in section 4 as modified 6-003.02F4 Partial Resin Base (Maxillary or Mandibular): Covered if the client does not have adequate occlusion. Cast metal clasps are included on partial dentures. One to three missing anterior teeth should be replaced with a flipper partial which is considered a permanent replacement. Remains in section 4 as modified 6-003.02F4a Documentation Requirements: Submit with prior authorization request: i. Chart or list of missing teeth and/or teeth to be extracted; ii. Age and condition of any existing partial, or a statement identifying the prosthesis as an initial placement; iii. Narrative documenting how there is not adequate occlusion; and iv. For initial placements, radiographs of remaining teeth are required. Remains in section 4 as modified 6-003.02F5 Partial Cast Metal Base (Maxillary or Mandibular): Covered for clients age 20 and younger only. More than one posterior tooth must be missing for partial placement. One to three missing anterior teeth should be replaced with a flipper partial which is considered a permanent replacement. Remains in section 4 as modified 6-003.02F6 Adjustments – Dentures and Partials: Not covered for 180 days following placement of a new prosthesis. Adjustments after 180 days are billable as needed to make prosthesis wearable. Remains in section 4 as modified 6-003.02F7 Repairs to Dentures and Partials: Medicaid covers 2 repairs per prosthesis every 365 days. Remains in section 4 as modified 6-003.02F8 Rebase of Dentures and Partials: Covered following the placement of a new prosthesis after 180 days have passed. Covered once per prosthesis every 365 days. Chairside and lab rebases are covered, but only one can be provided within the 365 day period. Remains in section 4 as modified
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-003.02F9
6-003.02F9 Reline of Dentures and Partials: Covered following the placement of a new prosthesis after 180 days have passed. Covered once per prostheses every 365 days. Chairside and lab relines are covered, but only one can be provided within the 365 day period. Remains in section 4 as modified 6-003.02F10 Interim Complete Dentures (Maxillary and Mandibular): Interim dentures can be replaced with a complete denture 180 days after placement of the interim denture. Complete dentures require prior authorization in accordance with 471 NAC 6-003.01B(iv) and are regulated under 471 NAC 6-003.02E2. Remains in section 4 as modified 6-003.02F10a Documentation Requirements: Submit with prior authorization request: i. Date and list of teeth to be extracted; ii. Narrative documenting medical necessity; and iii. Submit panorex or full mouth series radiographs. Remains in section 4 as modified 6-003.02F11 Flipper Partial Dentures (Maxillary and Mandibular): Considered a permanent replacement for one to three anterior teeth. Not covered for temporary replacement of missing teeth. Relines, rebases and adjustments are not billable for 180 days after placement of the prosthesis. Remains in section 4 as modified 6-003.02F11a Documentation Requirements: Submit with prior authorization request: (a)Chart or list missing teeth and/or teeth to be extracted; (b)Age and condition of existing partials, or a statement identifying the prosthesis as an initial placement; and, (c)Radiographs. Remains in section 4 as modified 6-003.02F12 Tissue Conditioning: Covered one time during the first 180 days following placement of a prosthetic appliance. Following the initial 180 days, necessary tissue conditioning may be covered two times per prosthesis every 365 days, with documentation in the dental record. Remains in section 4 as modified 6-003.02G Oral and Maxillofacial Surgery 6-003.02G1 Extractions Routine and Surgical: Medicaid covers necessary extraction of teeth when there is documented medical need for the extraction. The Medicaid fee for extractions includes local anesthesia, suturing if needed, and routine postoperative care. Remains in section 4 as modified 6-003.02G1a Documentation Requirements: Document the medical reason for extractions in the dental chart. Remains in section 4 as modified 6-003.02G2 Tooth Reimplantation and/or Stabilization of an Accidentally Avulsed or Displaced Tooth and or Alveolus: The Medicaid fee includes splinting and/or stabilization. Remains in section 4 as modified
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-003.02G3
6-003.02G3 Surgical Exposure of Impacted or Unerupted Tooth for Orthodontic Reasons: The Medicaid fee includes the orthodontic attachment. Remains in section 4 as modified 6-003.02G4 Biopsy of Oral Tissue (Hard or Soft): The Medicaid fee is for the professional component only. The lab must bill the specimen charge. Remains in section 4 as modified 6-003.02G5 Alveoloplasty: The Medicaid fee for extractions includes routine recontouring of the ridge and/or suturing as necessary. It is not a separate billable procedure. Remains in section 4 as modified 6-003.02G5a Alveoloplasty In Conjunction With Extractions: Covered per quadrant as a separate procedure when it is necessary beyond routine recontouring to prepare the ridge for a prosthetic appliance. Remains in section 4 as modified 6-003.02G6 Excisions: See 471 NAC 6-004.01B3 6-003.02G7 Occlusal Orthotic Device, By Report: The fee includes any necessary adjustments. For treatment of bruxism or for minor occlusal problems, see Occlusal Guard on 471 NAC 6-003.02H8. Remains in section 4 as modified 6-003.02G7a Documentation Requirements: Document the type of appliance made, and medical necessity. Remains in section 4 as modified 6-003.02H Orthodontics: Medicaid covers prior authorized (see 471 NAC 6-003.01B(vii) orthodontic treatment for clients who are age 20 or younger, and have a handicapping malocclusion. Remains in section 4 as modified 6-003.02H1 Coverage Criteria for Diagnostic Models and Radiographs: Diagnostic records are not covered by Medicaid unless the case will qualify for Medicaid coverage as outlined in this (471 NAC 6-003.02G) section. Diagnostic records for minor malocclusions are not covered by Medicaid. Remains in section 4 as modified For auditing purposes, Medicaid may request end of treatment diagnostic models and x-rays. Payment for the end of treatment records will be included in the dollar amount prior authorized (see 471 NAC 6-004.02B4). The end of treatment records shall be submitted to the Department for review by the dental consultant. Remains in section 4 as modified 6-003.02H2 Forms: Appendix 471-000-406 contains an orthodontic Handicapping Labiolingual Deviation (HLD) form that shall be used to pre-screen orthodontic cases. This appendix also includes request forms that shall also be used to submit prior authorization requests for orthodontic treatment. 6-003.02H3 Orthodontic Treatment: To be eligible for orthodontic treatment, a client must be age 20 or younger when treatment is authorized, have a handicapping malocclusion (see 471 NAC 6-001), which includes one or more of the following five documented conditions:
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-003.02H3
i. Accident causing a severe malocclusion; ii. Injury causing a severe malocclusion; iii. Condition that was present at birth causing a severe malocclusion; iv. Medical condition causing a severe malocclusion; and v. Facial skeletal condition causing a severe malocclusion. Remains in section 4 as modified When the individual has had a surgical correction (cleft lip or palate, or orthognathic correction), the monthly adjustment procedure is reimbursed at a higher fee. The pre- treatment request must contain documentation of the client’s medical condition, or surgical correction. Remains in section 4 as modified Treatment is prior authorized and paid on a single procedure code. The authorized code will be on the MC-9D prior authorization form (Appendix 471-000-201) or the ASC X 12N 278. In order for Medicaid clients to receive timely treatment, the request for approval shall constitute the providers acceptance of the Medicaid fee, and a commitment to complete care. Remains in section 4 as modified 6-003.02H3a Documentation Requirements: The following documentation must be submitted with the prior authorization request. (a)A pre-treatment request form that outlines treatment to be completed and the Handicapping Labiolingual Deviation (HLD) Index Form in appendix 471-000-406; (b)Diagnostic records: (i)Diagnostic casts and/or Oral/facial photographic images; (ii)Full mouth radiographs and/or Panoramic x-ray; and (iii)Cephalometric x-ray. (c)A narrative description of the diagnosis, and prognosis; and, (d)On surgical cases include a description of the procedure to be completed. Following completed surgery, a surgical letter of documentation is required accompanying an additional prior authorization request for the added surgical fee. Remains in section 4 as modified 6-003.02H4 Interceptive Orthodontic Treatment of Transitional Dentition: Covered if cost effective to lessen the severity of a malformation such that extensive treatment is not required. Remains in section 4 as modified 6-003.02H5 Removable and Fixed Appliance Therapy (thumb sucking and tongue thrust): Covered for clients age 20 and younger, includes adjustments. Remains in section 4 as modified 6-003.02H6 Repair of Orthodontic Appliances: Covered for clients age 20 and younger. Remains in section 4 as modified 6-003.02H6a Documentation Requirements: Include a description of the repair on the dental claim, and in the dental chart. Remains in section 4 as modified 6-003.02H7 Orthodontic Retainers (Replacement): Covered for clients age 20 and younger if the client is compliant with wearing the appliance. Remains in section 4 as modified
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-003.02H8
6-003.02H8 Repair of Bracket and Standard Fixed Orthodontic Appliances: Covered for clients age 20 and younger, when repairs exceed routine repairs associated with orthodontic treatment. Remains in section 4 as modified 6-003.02I Adjunctive General Services 6-003.02I1 Palliative Treatment: Palliative treatment is covered once per date of service per location. Examples of palliative treatment are treatment of soft tissue infection; smoothing a fractured tooth. Exception: Palliative treatment on a specific tooth is not covered if definitive treatment (e.g. restorative or endodontic treatment) was provided on the same tooth for the same date of service. Remains in section 4 as modified 6-003.02I1a Documentation Requirements: Document the palliative treatment provided on or in the dental claim, and in the dental chart. 6-003.02I2 General Anesthesia: General anesthesia administered in the provider’s office is covered when it is medically necessary to treat the client. Administration of general anesthesia must be performed in full compliance with Neb. Rev. Stat. §38-101 to §38-1140. 6-003.02I2a Documentation Requirements: Document in the dental chart the medical necessity for the anesthesia. An appropriate sedation record must be maintained, including the names of all drugs administered, including local anesthetics, dosages, and monitored vital signs. 6-003.02I3 Analgesia, Anxiolysis, Inhalation of Nitrous Oxide: Covered when medically necessary to treat the client. Remains in section 4 as modified 6-003.02I4 Intravenous Sedation/Analgesia: Intravenous sedation/analgesia administered in the provider’s office or location is covered when it is medically necessary to treat the client. Remains in section 4 as modified 6-003.02I4a Documentation Requirements: Document in the dental chart the medical need for the anesthesia. An appropriate sedation record must be maintained, including the names of all drugs administered, including local anesthetics, dosages, and monitored vital signs. 6-003.02I5 Non-Intravenous Conscious Sedation: Non-intravenous conscious sedation administered in the provider’s office is covered when it is medically necessary to treat the client. The use of oral medications require monitoring. Remains in section 4 as modified 6-003.02I5a Documentation Requirements: Document in the dental chart the medical need for the anesthesia. An appropriate sedation record must be maintained, including the names of all drugs administered, including local anesthetics, dosages, and monitored vital signs.
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-003.02I6
6-003.02I6 House Call, (Nursing Facility Call), Hospital Call, Ambulatory Surgical Center (ASC) Call: Covered one per day per facility regardless of the number of patients seen. 6-003.02I6a Documentation Requirements: Document on or in the dental claim the name of the facility, or home address where treatment was provided. 6-003.02I7 Office Visit – After Regularly Scheduled Hours: Covered in addition to an exam and treatment provided, when treatment is provided after normal office hours. Remains in section 4 as modified 6-003.02I8 Occlusal Guard: Covered once every 1095 days to minimize the effects of bruxism and other occlusal factors. Occlusal guards are removable appliances. Athletic guards are not covered. Remains in section 4 as modified 6-003.02I8a Documentation Requirements: Document the medical necessity for the occlusal guard in the dental chart. Documentation should support evidence of significant loss of tooth enamel or tooth chipping, or the medical documentation supports headaches and/or jaw pain. Remains in section 4 as modified 6-003.03 Non-Covered Services: Medicaid does not cover any service that is: 1. cosmetic; 2. more costly than another, equally effective available service; 3. not within the coverage criteria of these regulations; 4. determined not medically necessary by the Department; or 5. experimental, investigational, or non-FDA approved. Remains in section 4 as modified 6-004 Billing and Payment for Dental Services 6-004.01 Billing 6-004.01A General Billing Requirements: Providers shall comply with all applicable billing requirements codified in 471 NAC Chapter 3. In the event that billing requirements in 471 NAC Chapter 3 conflict with billing requirements outlined in this 471 NAC Chapter 6, the billing requirements in 471 NAC Chapter 6 shall govern. Remains in section 5 as modified 6-004.01B Specific Billing Requirements 6-004.01B1 Billing Instructions: The Provider shall bill Medicaid using the procedure codes outlined in the Nebraska Medicaid Dental Fee Schedule (Appendix 471-000- 506), and in accordance with the billing instruction included in Appendix 471-000-88. The fees listed on the dental claim must be the dentist’s usual and customary charge for each procedure code. Remains in section 5 as modified 6-004.02 Payment 6-004.02A General Payment Requirements: Nebraska Medicaid will reimburse the Provider for services rendered in accordance with the applicable payment regulations codified in 471 Remains in section 5 as modified
REV. JUNE 24, 2017 NEBRASKA DEPARTMENT OF MEDICAID SERVICES
MANUAL LETTER #49-2017 HEALTH AND HUMAN SERVICES 471 NAC 6-004.02A
NAC Chapter 3. In the event that individual payment regulations in 471 NAC Chapter 3 conflict with payment regulations outlined in this 471 NAC Chapter 6, the individual payment regulations in 471 NAC Chapter 6 shall govern. 6-004.02B Specific Payment Requirements 6-004.02B1 Reimbursement: Medicaid pays for covered dental services at the lower of: 1. The provider's submitted charge; or 2. The allowable amount for that procedure code in the Nebraska Medicaid Practitioner Fee Schedule (Appendix 471-000-506) in effect for that date of service. Remains in section 5 as modified 6-004.02B2 Restorative Services Rates: Operative dentistry fee includes local anesthetic, bases, or insulation and other procedures necessary to complete the case. Pins are billed separately. Remains in section 5 as modified 6-004.02B3 Payment for Interceptive and Comprehensive Orthodontic Treatment: Payment for authorized orthodontic treatment is made upon approval of the treatment plan and submittal of a dental claim. Remains in section 5 as modified 6-004.02B3a Transfer of Interceptive and Comprehensive Orthodontic Cases: If the client transfers to another dentist, the dentist who obtained the original authorization and initiated orthodontic treatment, shall refund to Medicaid the portion of the amount paid by Medicaid that applies to the treatment not completed. The transfer request must be submitted and reviewed by the Dental Consultant to determine the amount to be refunded. Transfers are only allowed under hardship circumstances; i.e. Travel distances. Remains in section 5 as modified 6-004.02B3b Interceptive and Comprehensive Orthodontic Treatment Not Completed: If prior authorized orthodontic treatment is not completed, the dentist who obtained the original authorization and initiated the treatment shall refund to Medicaid the portion of the amount paid by Medicaid that applies to the treatment not completed. The request to discontinue treatment must be submitted and reviewed by the Dental Consultant to determine the amount to be refunded. Remains in section 5 as modified 6-004.02B4 Audit Records: Medicaid may request end of treatment diagnostic models and x-rays in accordance with 471 NAC 6-003.02G1. Payment for the end of treatment records is included in the dollar amount prior authorized. Remains in section 5 as modified 6-004.02B5 Supplemental Payments: See Appendix 471-000-506.